AGM Minutes
Agenda for Longton Association AGM - 2013/2014
LONGTON PRIMARY SCHOOL ASSOCIATION AGM 2013
MINUTES
- Welcome Everyone was welcomed to the AGM by Co-Chairs Helen Thompson and Donna Booth and thanked for attending
- Apologies received from: Mrs Brown (attended second half of meeting), Rachel Ainsworth, Lisa Fish
- Minutes Accepted
- Matters Arising. None
Attention was drawn to the Association email address and section of LPS website where minutes of meetings and other Association information would be posted ptfa@longton.lancs.sch.uk
- Treasurers Statement was prepared and submitted by outgoing Treasurer Claire Banks. She drew attention to the following points :
- Main expenditure in the last year was on ipads for the school (£10k)
- The Association raises approx. £4500 to £7000 per yr.
- Funds usually contribute to “big ticket” items that the school could not otherwise afford. In recent years they have funded white boards in all classrooms and the ball cage adjacent to the KS2 playground
There was a query about how requests are made for PTFA funds
ACTION: to be followed up with other procedural issues. Chair/Secretary to report back at next meeting
- Report on 2012 – 2013 Events Helen Thompson gave a general account of events through the year, including the Halloween and Valentine Discos, Film nights, Winter Warmer and Spring Fair and the work needed to make them a success. She encouraged parents to get involved with established events, which relied on parents and teachers to make them happen, and not to be afraid to come up with new ideas for events and fundraising.
- Election of new Committee members.
Treasurer:Vanessa Farrington nominated by Mrs Moxham, Helen Thompson seconded.
Co-Chairs: Mrs Moxham, nominated by Mrs Brown, Mrs Ainsworth seconded
Emma Chandler, nominated by Helen Thompson, seconded Donna Booth
Vice Chair: Liza Thomson (continuing)
Secretary: Angela Coulton (continuing)
Association Class reps
Reception - vacant
Yr 1 rep: Jackie Singleton
Yr 2: Andrea Hunt
Yr 3: Liza Thompson
Yr4: Sarah McKerney
Yr 5 – vacant (Bethany Parker stood down)
Yr 6: Mrs Ainsworth
Request for Reception and Yr 5 reps to go out via Parentmail.
8 Association meetings.
Next meeting Thurs 7th November 7pm Winter Warmer planning
9Upcoming events
Halloween Disco Planning.
- Julie Sindall – Halloween decorations
- Draft poster provided by Ian Singleton.
- Yr 6 to provide DJ
- Teachers to provide games
- Purchasing of crisps and drinks- Helen Thompson
- Helpers Key st 1 Vanessa Farington and Sarah Blackhurst, Carol Jepson
- Key St 2 Donna Booth, Helen Thompson, Angela Coulton
- Decorations Emma Chandler, Mrs Moxham
10AOB
- Mrs Moxham suggested that the funds from donated clothing could be increased if bags for clothes were distributed around village. Also possibly Look into free standing clothing bank and possibly partnering with larger employers in the area and the community church.
ACTION Mrs Moxham, Mrs Barker (WI) to investigate further
- Investigate purchasing Christmas gifts through particular websites – ACTION Mrs Moxham to provide further details.
- Request for more frequent Film nights. More helpers needed. Treasurer confirmed that Association have appropriate licences
ACTION: Mr Pearson to investigate further. Need to send out consent letter or provide link to website with description of film classification (if not U classification)
- Mrs Moxham drew attention to School recipe book being developed by Health Ambassadors in Yr 6– best family recipes funding required £300-500. Online submissions shortly – standardised format. £6 price
- Angela Coulton request that Association again donate some funds for bulbs and plants for ECO team to plant outside school entrance and in Reception/Year 1 playground bed (£85 spent last year). Discussion was inconclusive. Mr Coxhead to be asked come to next meeting and talk about Eco council and planting plans. Mrs Brown requested that purchasing from businesses associated with committee members is properly conducted following a query from Auditors and suggested declarations of interest from committee members may be needed.
ACTION Chair/Secretary to invite Mr Coxhead and clarify details of what is required by auditors at next meeting
Claire Banks, thanked by committed for 12 years service as Treasurer. Donna Booth and Helen Thompson thanked for service as co-chairs for last 4 years
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AGENDA AGM for The Longton Association. 20:09:2012 The meeting to commence at 6pm.
Mrs Booth and Mrs Thompson welcomed everyone to the meeting especially those attending for the first time.
Apologies : Victoria Noble, Janice Grant, Laura Baller, Pauline Gillet, Andrea Hunt,
Attended : Mrs Brown, Donna Booth, Helen Thomson, Paula Jones, Linda , Angela Wearden, Vanessa Farrington, Ian Singleton, Liza Thompson, Rachel Ainsworth, Bethany Parker Sam McGowen, Angela Coulton, Sharron Cross, Lorraine Carter, John Coxhead, Lisa Fish, Claire Banks, Sandra Fletcher, Alison Moxham,
2. Minutes of the Annual General Meeting - October 2011 |
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It was officially noted that minutes of this meeting were not taken and this would be rectified for future years following the appointment of an Association Secretary.
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3. Matters Arising |
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As there were no minutes there were no matters arising from the previous minutes. |
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4. Treasurers Financial Statement |
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The Financial Statement for the year 2011/12 was read by Claire Banks Discussed all aspects of income and expenditure. Mrs Brown gave thanks to Claire Banks for administration of money banked.
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5. Report on the events of the last year |
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With the vacant position of a secretary Helen Thompson reported on the events of the year (See attached page 5) Seasonal discos and shops successful. Thanks to teachers support in attending the events.
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6. Distribution of the Constitution. (See pack and website) All money raised through the Association – all gets channelled back into school. Contains Job descriptions.
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7. Election of Parent Governor |
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It was noted that there are no vacancies at this moment for a Parent Governor. In the future this position will be offered to members of the Association in the first instance. |
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8. Election of Committee Members |
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No members have formally stood down |
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In accordance with the constitution, all Committee Members were re-elected en-bloc, proposed by Donna Booth and seconded by Vanessa Farrington |
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Anyone not present and not having sent apologies would be contacted by the Secretary with regards to their intentions. |
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Committee members were elected as follows: |
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Name |
Nominated by |
Seconded by |
Role |
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Donna Booth, Helen Thompson |
Julie Brown |
Claire Banks |
Chairperson |
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Liza Thomson |
Rachael Ainsworth |
Claire Banks |
Vice Chairperson |
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Angela Coulton |
Rachael Ainsworth |
Claire Banks |
Secretary |
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Claire Banks Vanessa Farrington |
Julie Brown
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Sandra Fletcher |
Treasurer Vice Treasurer |
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New Committee members were elected as follows:
Angela Wierden, Ian Singleton, Samuel McGowen, Rachael Ainsworth.
Class reps Year R Jacqui Singleton Year 1 Andrea Hunt Year 2 Liza Thomson Year 3 Sarah McKerney Year4 Bethany Parker Year 5 Rachel Ainsworth Year 6 Lisa Fish
Parent Mail invites recommended via Bursar
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9. Pattern of events and sub groups (see appendix page 1-2) |
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Meetings w/c 5th November – Thursday 8th November 7.00 w/c 21st January – Thursday’s 7.00 w/c 1st May - w/c 8th July
Sub Committee Andrea - chair of winter warmer. Claire - chair of Summer Fair
Mrs Coulton to join Ladies night Ian Singleton / Lorraine Carter– Winter Warmer Liza – Disco. Winter Warmer Rachael Ainsworth- Winter Warmer
Claire –Winter warmer sub committee replaced by Andrea Hunt. Andrea – Spring fair subcommittee replaced by Claire Angela Coulton/ Rachael Ainsworth – decorate santa grotto Liza Thomson & Rachael Ainsworth – wrapping
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All of this left to one person can be onerous which is why we enlist the active support of each member as a subcommittee. There is a lot of input but spread out over the year and with different lead people it is not too onerous. Whilst we understand not everyone can make every event or meeting we do value and need the support of each member voted on the committee.
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10. Any Other Business |
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Ladies Evening 18th November 2012- Ian Singleton – Poster /Marketing development
Look into Longton Open Gardens, Uncle Bob, Classes have own garden, - Uncle Bob/ Angela Coulton/ Eco Team- Gardening Committee- Parent helpers ( Dan Ainsworth for Saturday Before )
Sam McGowen – ambassadors coming into school – drug and alcohol addiction. Mrs Coulton – Florist, sustainable food for local authority. Commitment for planting bulbs for planter areas - £250 to eco team fund to maintain raised beds on an annual basis. Mr Orritt and band will play at parent event. More opportunities for dads and lads Designer recycling Teddy swap. Talent show- school council Lorraine Carter
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Thanks |
Donna Booth and Helen Thompson to give special thanks to all who had supported the events during the year. |
Mrs Brown thanked parents and the committee for all they did to support the school. She went on to thank the committee for their hard work over the year and for being such an enthusiastic body of parents, friends and staff who put such time and energy into everything that they did.
Next meeting Thursday 8th November 2012.
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There being no further business, the meeting closed at 8.15pm
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